WHAT INFORMATION DOES HAUT PROCESS?
In connection with your application, we process the following information about you: your name, address, date of birth, telephone number and email address. Information in your application and attachments, e.g. qualifications, CV and education, grades and course certificates, statements from references and possibly a photo
If we enter into a residency agreement, we will process the following additional information: information for ongoing administration and case processing in connection with artist residency contracts, including information in the application, portrait photo, other photos, citizenship, place of residence and accommodation, fee and dietary conditions, information relevant to payments, including bank details, education, courses and qualifications, and any illnesses. CPR (Danish personal identification) number. Health information (if applicable)
WHAT ARE HAUT’S PURPOSES AND THE LEGAL BASIS FOR THIS PROCESSING?
The purpose of processing your personal data in connection with your application is to assess your qualifications in order to evaluate whether we can offer you a residency. We do this on the basis of our legitimate interest in assessing the applications, cf. Article 6(1)(f) of the GDPR.
If we offer you a residency, we will process personal data about you for a number of additional purposes. We process personal data about you in order to comply with our contract, including communicating with you and paying fees in accordance with Article 6(1)(b) of the GDPR. We publish information about our collaboration on your residency on our website and social media, including your portrait. We do this to pursue our legitimate interest in marketing HAUT and creating awareness of the residencies offered by HAUT in accordance with Article 6(1)(f) of the GDPR.
In connection with reporting to SKAT, we process personal data about you in order to fulfil our obligations under tax legislation in accordance with Article 6(1)(c) of the GDPR and section 11(2)(1) of the Danish Data Protection Act.
If necessary, we may process data related to liability insurance for the establishment, exercise or defence of legal claims in accordance with Articles 6(1)(f) and 9(2)(f) GDPR.
RECIPIENTS OF THE PERSONAL DATA
We share the information in your application and supporting documents with a co-curator who helps us assess your residency application. You can see the name of the co-curator in the announcement of the application round or open call.
If we enter into a residency agreement, we are obliged to disclose information about you to public authorities, including SKAT, as part of the collaboration. We may also disclose information about you to our advisors, including financial and legal advisors. In connection with the administration of your residency, it will be necessary for us to share personal data about you with private companies. This may relate to booking accommodation and transport for you, or our coordination with dialogue partners, theatres and other art institutions as part of your residency. In case of disclosure, it will be done within the framework of the data protection rules. In connection with the administration of your residency, HAUT uses data processors for accounting and IT. Data processors only process the data on our behalf and may not use it for their own purposes.
HOW LONG DOES HAUT STORE YOUR PERSONAL INFORMATION?
If we cannot offer you a residency, we will delete your application after six months. We keep the data to be able to document a fair selection process.
If we enter into a residency agreement, we store and delete data in accordance with the following periods: Under normal circumstances, we delete information in your application and attachments three months after the contract ends. We will delete portrait photos of you as soon as possible and no later than the end of the season in which you have your residency. Information about the contract is generally deleted three years after the contract ends. However, accounting material is only deleted five years after the end of the financial year to which that material relates. Images, films and explanatory text on social media are generally not deleted. Images taken as part of the execution of the project which HAUT has bought out are generally not deleted.